Department: Administration

Job Title: Office Associate

Education Level: High School Diploma required. Prior office experience or evidence of advanced training preferred.  Strong computer skills required. 

Knowledge and Experience:

• Knowledge of basic office equipment including computers, telephones, copies/printers.
• Experience using Internet and computer desktop applications including productivity software (i.e., Google and MS Office Suites).

Essential Functions of Position:

1. Perform clerical duties as required.

• Performs accurate typing, data entry and computer skills.
• Use effective written and oral communication skills.
• Manage incoming and outgoing mail.
• Demonstrates strong organizational skills.
• Demonstrates sound decision-making skills.
• Demonstrates positive interpersonal relationship skills with co-workers, other departments and the public.
• Utilize ESU 10, state, and federal business and reporting systems.

2. Demonstrates proficiency utilizing productivity software.
   • Organize and maintain digital files and physical files.
   • Create spreadsheets to track data.
   • Maintain electronic meeting notes using Google Docs.
   • Data entry and report generation from ODIE registration program and Nebraska Early Childhood Professional Record System (NECPRS).
   • Stay updated on relevant technology and office management systems.

3. Specific departmental duties/projects
   • Order and prepare workshop materials and support facilitators as needed.
   • Project management – conferences, workshops, special projects.
   • Prepare purchase orders, visa orders, registrations, and travel arrangements.
   • Monitor and order office and training supplies.
   • Maintain email lists and ESU10 District Profile as needed.
   • Support creation and distribution of newsletters using Canva and Smore programs.

4. Other duties as assigned.